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CONTRACTOR & SUBCONTRACTOR PAPERWORK

Paperwork, Managed From Start to Close-Out

We manage your licenses, insurance certificates, and subcontractor agreements from the day a project starts to the day it closes out.

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FULL PROJECT LIFECYCLEStart to close-out, handled by us

One missing certificate can stop a project cold.

A general contractor working with a dozen subs is juggling a dozen sets of licenses, insurance certificates, bonds, and signed agreements — each with its own expiration date. We take that on as your compliance consultant: collecting, organizing, and tracking every document by project and by subcontractor from the moment a job is awarded through final close-out documentation.

WHAT'S INCLUDED

Everything This Service Covers

Document Collection & Organization

We collect and organize every license, COI, bond, and agreement by project and by subcontractor.

Expiration Tracking

We track license and insurance expiration dates and follow up before coverage lapses.

Subcontractor Onboarding Support

We run a standard document checklist for every new sub joining a project.

DIR Registration Verification

We confirm every contractor and subcontractor on a public works job is registered and eligible to bid.

Agreement Routing

We route subcontractor agreements for signature and track who still needs to sign.

Start-to-Close-Out Records

We maintain the full project paper trail from award through final close-out submission.

HOW IT WORKS

Get Set Up in 3 Simple Steps

01

Share What You Have

Send us existing licenses, COIs, and agreements — we organize them by project and subcontractor.

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02

We Track & Follow Up

We monitor every document's expiration date and follow up with your subs directly when something is due.

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03

We Prepare Close-Out

When the project wraps, we assemble the complete documentation package required for close-out.

FAQ

Common Questions

What documents can you manage?+
Contractor and subcontractor licenses, certificates of insurance, bonds, DIR registration, W-9s, and signed subcontractor agreements are all part of what we track and manage.
Will you follow up with my subcontractors directly?+
Yes — with your authorization, we can reach out to subcontractors directly to collect or renew documentation, so it's not on your office to chase.
Do you help with project close-out too?+
Yes. Close-out documentation is part of the engagement — we prepare the final compliance package required to close a public works contract.
Is this specific to public works, or private jobs too?+
Both. DIR registration verification matters most on public works, but document tracking and close-out support work the same way for private commercial projects.
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WORK WITH US

Ready to Hand Off Paperwork?

Join contractors and subcontractors across Los Angeles who hire us to handle their compliance filings on an hourly basis.

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